🌱 Preschool & Day Care Software

Everything your program needs, in one place your parents will actually use.

Enrollment, attendance, tuition autopay, staff scheduling, and a parent portal your families check every day — for church-connected, home-based, and standalone programs.

Try the Free Demo See Pricing
Good evening, Demo 🌱
Thursday, August 13 · Business session in progress
9
Beans
6
Staff
5
Classrooms
3
Waitlisted
9
Present Today

Today's Attendance

Aiyan PatelPresent
Ava WilliamsPresent
Diego RodriguezPresent

Today's Classes

ExplorersFull
Rainbow RoomFull
SunbeamsFull
A real dashboard screen from the Beanstalk Kidz demo, showing sample data.
Built for real preschool days

From drop-off to pickup, and everything parents ask about in between

One system for staff, and a parent portal families actually check — no separate apps for tuition, photos, and attendance.

📝

Enrollment & Waitlist

AI-assisted registration form scanning, classroom assignment, and waitlist management — with a spot-opened notification the moment a seat frees up.

📷

QR Check-In

Each Bean gets a QR code for fast, accurate drop-off and pickup scanning — with pickup authorization built in, right from a staff phone.

💳

Tuition & Autopay

Stripe-powered autopay, automatic late fee handling, and tuition due-date reminders — so billing runs itself instead of running staff ragged.

👨‍👩‍👧

Parent Portal

Household info, attendance history, a daily activity feed, events, calendar, announcements, and direct messaging — all in one login parents actually use.

🧑‍🏫

Staff & Classrooms

Classroom rosters, staff scheduling, hourly pay tracking, and an optional SurePayroll connection for full payroll processing.

🔔

Notifications

Push, email, and SMS notifications for both staff and parents — configurable per event, so nobody's inbox gets flooded.

Parent Portal

The app parents actually open every day

Instead of a folder of papers going home in a backpack, parents get one login for everything about their Bean's day — and staff get one less thing to chase down.

  • Live attendance and a daily "Climbing Log" activity feed
  • Photos and updates from events and class parties
  • Household info and emergency contacts they update themselves
  • Tuition balance, payment history, and autopay setup
See all features →

My Bean — Sofia Martinez

ClassroomExplorers
TeacherJordan Lee
ScheduleMo/Tu/We/Th/Fr · 8–3

Household Info

Emergency ContactGrandma Rose
Parent 1Carlos Martinez
5
Program types supported
0
Separate apps for parents to juggle
1
QR scan for drop-off or pickup
24/7
Parent portal access
↑ Back to top
Mobile apps

Beanstalk Kidz on every phone

Free for iPhone and Android. Families and staff sign in with the same account they use on the web.

Beanstalk Kidz Family

For parents and guardians

Check in and out, see the daily activity feed and photos, message staff, pay tuition, and get notified the moment something happens.

Download on the App Store Get it on Google Play

Beanstalk Kidz Staff

For directors and teachers

Scan Bean QR codes at drop-off and pickup, take attendance, post to the activity feed, manage the calendar, and message families.

Download on the App Store Get it on Google Play
↑ Back to top
Features

Everything a preschool or day care office needs

Enrollment, attendance, tuition, staff, and a parent portal families actually use — built to work together.

📝

Enrollment & Waitlist

  • AI-assisted registration form scanning & prefill
  • Waitlist management with manual add option
  • Automatic "spot opened" notification to waitlisted families
  • Yearly re-enrollment tracking
  • Pickup person authorization on file per family
📷

Attendance & Check-In

  • QR code check-in and check-out per Bean
  • Scan drop-off and pickup from the Staff app on iPhone or Android
  • Parent-initiated pickup queue — request from the parking lot, staff sees it instantly
  • Full attendance history, staff and student
  • Classroom rosters & schedules
💳

Tuition & Billing

  • Stripe-powered autopay subscriptions
  • Automatic late fee application, with a per-charge waive option for exceptions
  • Tuition due-date reminders (email, SMS, push)
  • Charge, payment, and balance history per family
👨‍👩‍👧

Parent Portal

  • Household info & emergency contacts, editable by tab
  • Daily "Climbing Log" activity feed from staff
  • Full school calendar and upcoming events
  • Direct messaging with staff & opt-in classroom groups
  • Meeting sign-ups for tours & conferences
  • Forms assigned by the school, completed online
🧑‍🏫

Staff & Classrooms

  • Classroom & teacher assignment
  • Hourly pay tracking built in
  • Optional SurePayroll connection for full payroll
  • Staff-side notification preferences
📣

Communication

  • Broadcast announcements to all families
  • Photo & event sharing, with optional parent contributions
  • Email-to-photo capture — forward a photo, it lands in the app
  • Role-based office mailboxes — registrar@, director@ route to the right staff automatically
  • Configurable push, email & SMS notifications
📊

Financials & Back Office

  • Chart of accounts, budgets, and bank reconciliation built in
  • Tuition payments post to the ledger automatically
  • CACFP meal-count claim tracking for day cares
↑ Back to top
Pricing

Pricing that matches your program

A flat monthly rate by licensed capacity — never a per-child or per-staff fee.

💡 Every plan includes enrollment & waitlist management, attendance & QR check-in, tuition autopay, the full parent portal, staff & classroom tools, and notifications. Pricing is based on your program type and licensed capacity, not which features you use or how many kids show up on a given day.
🏠
Home-Based
In-home preschool or day care programs
$20/mo
Flat rate, no capacity tiers
🎨
Standalone Preschool
Independent preschool program
Small $35/mo
Standard $50/mo
Mid $70/mo
Large $95/mo
🌞
Standalone Day Care
Independent day care program
Small $45/mo
Standard $65/mo
Mid $90/mo
Large $125/mo
🌈
Preschool + Day Care
Combined "dayschool" program
Small $60/mo
Standard $85/mo
Mid $120/mo
Large $160/mo
Tiers are set by your licensed capacity, not day-to-day enrollment — Small up to 37, Standard 38–75, Mid 76–150, Large 151+. Your rate stays put as attendance fluctuates and only moves if your actual license changes tiers.
⛪ Church Connected — running alongside an existing RC Management church account gets a discount on top of your program's tier: 10% off at Small, 15% off at Standard, 20% off at Mid, 25% off at Large.
🌱 Own more than one location? Your first location — your Stalk — is always full price. Every additional location — a Leaf — shares a discount that grows with your portfolio: 10% off at 2–3 locations, 15% off at 4–6, 20% off at 7+.
🚫 No per-child or per-staff fees, ever — your rate is set by program type and licensed capacity alone, so it doesn't creep up as enrollment fluctuates through the year.
Payroll add-on

Available on any program type

Track staff hours and pay in-house at no extra cost, or connect to SurePayroll for full tax filing and direct deposit as an add-on.

↑ Back to top
Compare

See how Beanstalk Kidz stacks up

Side-by-side comparisons on pricing, church-connected programs, and features.

🆚

vs Brightwheel

Quote-based, multi-site enterprise pricing

 🆚

vs My Childcare App

Priced by enrollment, not licensed capacity

 🆚

vs Procare

Custom enterprise quote required

 🆚

vs Playground

Demo required just to hear pricing

 🆚

vs Lillio

Custom quote, features gated by plan
↑ Back to top
About

About Beanstalk Kidz

Software built for how preschools and day cares actually run their days — and the parent portal families actually open.

Our Story

Built for church-connected and standalone programs alike

Beanstalk Kidz started as a companion to RC Management for churches running a preschool or day care alongside their congregation — and grew into a full platform for standalone and home-based programs too.

The goal is simple: give staff one system for enrollment, attendance, tuition, and classrooms, and give parents one portal they'll actually check — instead of a mix of paper folders, spreadsheets, and group texts.

We also build RC Management, church administration software for meetings, congregation records, giving, and financials.

🌱

Every program type

Church-connected, home-based, standalone preschool, standalone day care, or a combined program — pricing and setup match how you actually run.

👨‍👩‍👧

A parent portal families use

Attendance, daily activity feeds, events, tuition, and messaging in one login — designed so parents check it, not ignore it.

🔗

Connects to RC Management

Church-connected programs share infrastructure with their church's RC Management account — no separate system to maintain.

Get in touch

Questions, demos, or support

Reach out any time — we typically respond within one business day.

✉️
👀

Try it yourself

Explore the live demo — no signup required.
🔑

Existing customer?

Sign in to your account, or head to the parent portal.

Ready to set up your program?

Email us at support@rcmanagementsystems.com and we'll help you pick the right program type — or register your program directly and start exploring right away.

Register Your Program
↑ Back to top